Privacy Notice – F.S Fairfax Yeaman Ltd
This privacy notice explains how F.S Fairfax Yeaman Ltd uses any personal information we collect about you and your employees in order to process your Payroll.
What information do we collect about your employees?
We require regularly updated information about your employees when you engage us for payroll services. This information will relate to your employees personal and financial circumstances. It may also include sensitive categories of personal data such as data about your employees health, if this is necessary for the provision of our services. We will require tax and social insurance details, data about pension/provident fund contributions and data about any special arrangements such as employee loans or bonuses.
If you or your employees visit our website, information relating to usage of our website is collected using cookies. These are text files placed on your computer to collect standard internet log information and visitor behaviour information. We’ll use your information collected from the website to personalise your repeat visits to the site.
Why do we need to collect personal data?
The primary legal basis that we intend to use for the processing of data is for the performance of our contract with our clients and to ensure that payroll is compliant with all relevant legislation and regulation. The information that we collect is essential for us to be able to carry out the services that we are engaged by our clients for effectively. Without collecting employees personal data we would be unable to fulfil our legal and regulatory obligations.
How will we use the information?
We collect information about our clients and their employees in order to provide them with the services for which they engage us.
Who might we share information with?
We won’t share information for marketing purposes with any third party.
Where we provide services other than Payroll, in order to deliver those services effectively we may make some information or summaries of information available to other departments within Faairfax Yeaman, such as the Accounts Department for the production of Annual Accounts, our Tax Compliance department if we undertake Tax work on your behalf.
We may be required to submit information to The Cyprus Tax Department and The Cyprus Social Insurance as part of processing your payroll.
Where it’s necessary for your personal data to be forwarded to a third party we’ll use appropriate security measures to protect your personal data in transit.
How long do we keep hold of your information?
In principle, personal data shouldn’t be held for longer than is required under the terms of our contract for services with you. We are subject to statutory requirements to retain data for at least 7 years, but we would normally retain data for 8 years for historical reference and to be in a position to defend future TAX or Social insurance enquiries should they arise.
You and your employees have the right to request deletion of your personal data. We’ll comply with this request, subject to the restrictions of our statutory obligations and legitimate interests as noted above.
How the information we hold can be accessed?
Our clients and their employees have the right to request a copy of the information that we hold about them. We also have an obligation to ensure that the personal information we hold is accurate and up to date. If you’d like a copy of some or all of your personal information or if you need us to correct or remove any information that you think is incorrect, please use the below methods;
Clients – contact us directly on the contact details below
Employees of our Clients – please make your request to the relevant person within your organisation who will in turn request the information from us directly.
We do not communicate with you for any marketing purposes
For further information visit http://www.allaboutcookies.org/
You can set your browser not to accept cookies and the above website tells you how to remove cookies from your browser. However, in a few cases some of our website features may not function as a result.
What can you do if you are unhappy with how your personal data is processed?
You also have a right to lodge a complaint with the supervisory authority for data protection. In Cyprus this is:
Information Commissioner’s Office
For Personal Data Protection
1, Iasonos Street, 1082 Nicosia
Tel: 22-818456, Fax: 22-304565
How to contact us
Please contact us if you have any questions about our privacy notice or information we hold about you: by email at firstname.lastname@example.org
Or write to us at
Agathangelou Business Centre, 101 Gladstonos Street, Limassol CY-3032, Cyprus
We keep our privacy notice under regular review and we’ll notify you of any updates