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Registration of New employees on “ERGANI” platform

As an Employer do I have to register a new employee on “Ergani”?

The team at Fairfax would like to inform you that the Ministry of Labour, Welfare and Social Insurance announced that from the 28th of January 2022; the employment of all new employees should be declared on the new “ERGANI” platform, even after they have exceeded their submission date of declaration through “ERGANI”.

When does an employer have to submit the details of a new hire on “Ergani”?

More specifically, based on the regulation R.A.A. 167/2017, every employer has the obligation to submit new hires online through “ERGANI” at least one day before the start date, this can be done up until 23.59p.m (local time) on the date before their employment commences.  The submissions are only considered and referred to as “on-time” submissions if done in the timeframe as mentioned above.

What do I do as an employer if I did not submit the details of a new hire “On-time”?

From the 28th of January 2022 and onwards, every employer is required to submit the new employee registrations on-line through “ERGANI”.  If the registration has exceeded the submission date (day prior to the employee starting) the submissions must still be carried out as promptly as possible and will be referred to by the Ministry of Labour, Welfare and Social Insurance as “expired” submissions.

Although submissions are accepted after the submission deadline and what is defined as “on-time” the Ministry of Labour, Welfare and Social Insurance  and the team and Fairfax highlight that it is employers obligation to make these submissions on time and we encourage all employers to do so based on the regulation R.A.A. 167/2017.

Will there be a penalty if an employer submits an employee registration that is considered an expired submission?

The Ministry of Labour, Welfare and Social Insurance clarify that when submitting “expired” registrations, overdue liabilities might occur.  This liabilities will have to be paid immediately at the Social Insurance offices along with the completed and signed Earnings and Contributions Statement to show that all the individual monthly employee’s salaries are being paid.

Can an employer back date a registration?

Employers have the ability to process registrations via ‘Ergani’ up to 6 years back.

The Fairfax Service

If payroll and all employers’ liabilities are causing a head ache or you do not have the capacity or knowledge to process this inhouse, have you considered outsourcing your payroll function?

Fairfax are industry experts with the knowledge of historic and new legislations ensuring all payrolls are executed not only accurately and efficiently but also in line with all Cyprus government regulations.  Avoid any penalties and any employees not being registered correctly by contacting our  team today to discuss an outsourced payroll solution +357 25558025 or email